https://jobs.ok-osae.org Latest OSAE Career Center Jobs Tue, 12 May 2026 02:59:43 Z https://jobs.ok-osae.org/jobs/rss/22238425/association-services-coordinator https://jobs.ok-osae.org/jobs/rss/22238425/association-services-coordinator Jacksonville, FL, Position Overview The Association Services Coordinator is a full-time staff position supporting the day-to-day operations of the American Association of Avian Pathologists (AAAP). This role requires a highly organized, tech-savvy individual who is comfortable working with data, spreadsheets, and association management systems. The coordinator will play a central role in the annual meeting program, sponsor and exhibitor relations, abstract collection and management, and bookstore operations. This position offers an opportunity to contribute meaningfully to a professional scientific association serving over 1,000 members in more than 50 countries. The successful candidate will be a self-starter who can manage multiple projects simultaneously and communicate clearly with members, vendors, and leadership. Key Responsibilities Annual Meeting Program & Scientific Content Coordinate the annual meeting scientific program in collaboration with program committees Manage abstract submission, review, and scheduling using online platform (OA-Events or equivalent) Communicate with abstract submitters, session chairs, and speakers Build and maintain the meeting program schedule and session assignments Assist with coordination of symposia, workshops, and special sessions Prepare program content for print and digital publication Support on-site program logistics at the annual meeting Sponsorship & Exhibitor Coordination Manage sponsor and exhibitor communications from prospecting through post-event acknowledgment Maintain sponsor database and track commitments, payments, and deliverables Process sponsor invoices and coordinate with financial staff on collections Coordinate exhibitor logistics including booth assignments, setup instructions, and on-site support Ensure sponsor acknowledgments appear accurately in program, signage, and digital platforms Assist with preparation of annual sponsorship solicitation materials Bookstore Operations Manage AAAP bookstore inventory including educational materials, textbooks, and slide sets Process orders accurately and in a timely manner using QuickBooks Handle shipping and fulfillment of customer orders Track and report quarterly payments (e.g., University of Kentucky poultry course royalties) Maintain accurate inventory records and reorder supplies as needed Promote bookstore products through website, newsletters, and member communications Respond to member inquiries about bookstore products and orders Data Management & Reporting Maintain and update program, sponsor, and exhibitor records in association databases Generate reports and tracking spreadsheets using Excel and association management tools Support registration data management in coordination with meeting platform Assist with data reconciliation and quality control across multiple systems General Association Support Respond to member and stakeholder inquiries via HQ email and phone Support preparation of meeting signage, program documents, and communications Contribute to newsletter content related to assigned program areas Assist with other association functions as needed Qualifications Required Demonstrated proficiency in Microsoft Excel, including data management, formulas, and reporting Experience with databases or association management systems (AMS) Strong organizational skills with the ability to manage multiple concurrent projects Excellent written and verbal communication skills Ability to work effectively in a professional office environment alongside a small team Experience with QuickBooks or comparable accounting/order management software Comfort with online platforms and learning new software tools Preferred Prior experience in association management, event coordination, or nonprofit administration Familiarity with abstract or content management systems Experience with fulfillment, shipping, or inventory management Knowledge of or interest in avian science, veterinary medicine, or agricultural organizations Work Environment This is a full-time, in-office position located on San Jose Blvd in the Mandarin area of Jacksonville, FL. The coordinator will work alongside the Executive Director and other staff in a small, professional office environment managing a high volume of work across multiple organizations. The annual meeting period (typically late July) requires heightened attention and may involve travel and on-site presence at the meeting venue.   Bachelors Degree Demonstrated proficiency in Microsoft Excel, including data management, formulas, and reporting Experience with databases or association management systems (AMS) Strong organizational skills with the ability to manage multiple concurrent projects Excellent written and verbal communication skills Ability to work effectively in a professional office environment alongside a small team Experience with QuickBooks or comparable accounting/order management software Comfort with online platforms and learning new software tools Wed, 29 Apr 2026 10:06:46 -0400 https://jobs.ok-osae.org/jobs/rss/22224184/digital-marketing-specialist-remote https://jobs.ok-osae.org/jobs/rss/22224184/digital-marketing-specialist-remote REMOTE, The Digital Marketing Specialist handles the production of digital marketing and communications tactics including email production, email automation, digital advertising, and social media advertising. This position also is responsible for content moderation on the AACE website, working with the Content Marketing Manager to make updates to the AACE website. This position coordinates AACE podcasts including managing a content calendar and overseeing the scheduling and recording of AACE podcast episodes. The Digital Marketing Specialist will also assist with branding and the creation of AACE-branded presentations used by spokespeople at conferences and meetings. Duties and Responsibilities: Email Marketing & Automation:  Design, build, and deploy email campaigns and automation workflows using Feathr platform to support member communications, event promotions, and educational content distribution. Digital Advertising:  Create and manage digital advertising campaigns through Feathr, including display ads, retargeting, and social media advertising. Website Content Management:  Collaborate with the Content Marketing Manager to update and moderate content on the AACE website using Drupal CMS, ensuring accuracy and brand consistency. Podcast Management:  Own end-to-end management of the AACE Podcast using Buzzsprout, including content planning, guest coordination, production oversight, and analytics tracking. Presentation & Brand Materials:  Create professional, on-brand PowerPoint presentations for AACE spokespeople, leadership, and conference use while maintaining presentation templates and branded assets. Analytics & Reporting :   Pull and analyze basic metrics from Google Analytics to inform marketing strategy and create reports on website traffic and campaign performance. Social Media Support :   Schedule and publish social media content using Sprout Social platform while monitoring engagement and supporting organizational marketing campaigns. Job Specifications: Bachelor’s degree required. Minimum of 5 years of experience developing targeted digital marketing communications and campaigns. Experience with email automation and digital advertising, strong analytical skills, and ability to think strategically. Experience working with email automation tools, digital advertising platforms, Drupal CMS, Google Analytics, and Sprout Social preferred. Excellent oral and written communication skills. Accountable, attentive to details and strong follow-through. Flexible and able to multitask; can work within an ambiguous, fast-moving environment, driving towards clarity and solutions. Possesses integrity, credibility, and commitment to the mission of AACE. Excellent interpersonal skills and ability to collaborate with colleagues at all levels of the organization. Minimal travel may be required up to twice a year. Thu, 23 Apr 2026 11:29:48 -0400 https://jobs.ok-osae.org/jobs/rss/22221211/aia-orlando-executive-director https://jobs.ok-osae.org/jobs/rss/22221211/aia-orlando-executive-director Orlando, FL, This is a unique executive leadership opportunity overseeing two aligned but distinct non-profit entities: AIA Orlando, a 501(c)6 professional membership association serving architects and allied professionals; and the Orlando Foundation for Architecture (OFA), a 501(c)3 charitable organization dedicated to public education, scholarship, and community engagement in the built environment. The Executive Director serves as the chief staff executive for both entities, reporting to their respective Boards of Directors and working in close partnership with the AIA Orlando President and OFA Chair. In addition, this position will oversee daily operations of the recently-opened Orlando Center for Architecture and Design (OCAD).   The ideal candidate will bring demonstrated experience managing both a 501(c)6 membership organization and a 501(c)3 charitable foundation, with a strong understanding of governance distinctions, compliance requirements, fundraising strategy, and mission alignment between affiliated entities. Position Overview The Executive Director provides strategic leadership, operational oversight, and visionary direction for both organizations. This role requires a collaborative executive who can balance: Strategic planning and board partnership Operational management and fiscal stewardship Membership growth and engagement Fundraising and donor development Public advocacy and community presence Staff leadership and organizational culture The Executive Director ensures alignment between the 501(c)(6) and 501(c)(3) entities while maintaining appropriate governance, financial, and operational distinctions. _______________________________________________________________________________________________________   KEY RESPONSIBILITIES   Both Organizations: STRATEGIC LEADERSHIP AND GOVERNANCE Serve a chief staff executive for both AIA Orlando and OFA, and manager of OCAD. Partner with board leadership to develop and implement strategic plans. Provide timely, accurate reporting and policy guidance to both boards. Support governance best practices and board development. Ensure compliance with AIA National and AIA Florida component requirements.   FINANCIAL MANAGEMENT AND OPERATIONS Develop and manage annual budgets for both organizations. Oversee financial reporting, audits, tax filings (IRS 990), payroll, insurance, and contracts. Ensure clear financial separation between 501(c)6 and 501(c)3 activities. Identify long-term financial sustainability strategies.   STAFF LEADERSHIP AND CULTURE Recruit, supervise, mentor, and evaluate staff. Foster a collaborative, inclusive, and high-performing workplace culture. Align staff capacity with strategic priorities. Ensure operational continuity during staff transitions.   EXTERNAL RELATIONS AND COMMUNICATIONS Serve as a primary spokesperson for both organizations. Represent AIA Orlando and OFA with civic leaders, media, universities, and allied groups. Elevate public awareness of architecture’s role in resilient and sustainable communities. Support clear, consistent member and donor communications.   AIA Orlando: ADVOCACY AND PUBLIC POLICY Advance the profession through strategic advocacy efforts. Monitor local and regional policy issues affecting architects and the built environment. Collaborate with AIA Florida, AIA National, and allied organizations.   MEMBERSHIP GROWTH AND ENGAGEMENT Develop and execute membership recruitment, retention, and reinstatement strategies. Support knowledge communities, committees, and leadership development initiatives. Foster engagement of emerging professionals and future leaders.   PROGRAMS AND REVENUE DEVELOPMENT Oversee continuing education, signature events, sponsorship programs, and awards. Identify and cultivate non-dues revenue streams and strategic partnerships. Ensure programs align with member value and strategic priorities.   Orlando Foundation for Architecture: FUNDRAISING AND DEVELOPMENT Develop and implement a comprehensive fundraising strategy. Cultivate individual donors, major gifts, sponsorships, grants, and planned giving. Support fundraising events and campaigns. Drive membership growth of a support for the non-profit.   COMMUNITY IMPACT AND PUBLIC OUTREACH Advance public education initiatives and scholarship programs. Strengthen community partnerships and visibility. Position the Foundation as a trusted voice in design and the built environment.   COMPLIANCE AND STEWARDSHIP Ensure adherence to charitable governance standards and donor intent. Oversee grant management and scholarship administration. Maintain financial transparency and accountability. QUALIFICATIONS   Required Experience Bachelor’s Degree. Minimum of five years of senior leadership experience in non-profit or association management. Demonstrated experience managing a 501(c)(6) membership organization and/or a 501(c)(3) charitable foundation. Proven financial management and budget oversight. Experience working closely with volunteer boards.   Preferred Credentials Certified Association Executive (CAE) or similar credential. Experience within architecture, design, construction, or allied professional fields. Fundraising and donor cultivation success. Experience in advocacy or government relations. _______________________________________________________________________________________________________     KNOWLEDGE, SKILLS AND ATTRIBUTES Strategic thinker with strong business acumen. Skilled communicator—public speaking, writing, and interpersonal engagement. Politically savvy and diplomatically persuasive. High emotional intelligence and collaborative leadership style. Ability to manage multiple priorities in a dynamic environment. Commitment to justice, equity, diversity, and inclusion. Transparent, ethical, and accountable leadership approach.   POSITION DETAILS Full-time, exempt position. Evening and occasional weekend work required. Regional and national travel expected (AIA Florida and AIA National events).   THE IDEAL CANDIDATE IS: A strategic operator who can move seamlessly between governance, finance, and community engagement. A relationship-builder who inspires volunteers, members, donors, and staff. Comfortable balancing the distinct but complementary missions of a 501(c)(6) and 501(c)(3). Passionate about the built environment and architecture’s role in shaping resilient communities. OTHER DUTIES: Candidates must be willing to undergo a background check including legal, educational, driving, credit, employment records, etc. This position description does not cover or contain a comprehensive list of activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time, with or without notice. AIA Orlando has engaged an organizational management consultancy, The Three Aspens, Ltd., to assist with this executive search. Inquiries and nominations should be directed (confidentially) to Helene Combs Dreiling, FAIA via e-mail at helene@theplumstudio.com . To be considered, applicants must submit a customized letter of interest and resume/curriculum vitae to Helene Dreiling at helene@theplumstudio.com by 5:00 pm EDT on May 15, 2026. Wed, 22 Apr 2026 14:34:16 -0400