Cothran Development Strategies is a national trade association management company based in Ada, OK. This position works directly with our Association Managers to support the day-to-day operations of various client trade associations. These associations represent businesses, organizations and professionals in a specific industry or sector, and the Membership & Events Assistant plays a crucial role in organizing activities, providing member services, coordinating events, and helping with various administrative tasks.

This is a position with significant growth opportunity within the company.

Key Responsibilities:

Member Support and Relations:

• Assist in managing membership programs and services.
• Works in Membership Excel and Access databases to manage/record/input data and prepare reports
• Respond to member inquiries, resolve issues, and maintain positive relationships with members.
• Help with the recruitment and retention of members.

Event Planning and Coordination

• Assist in organizing conferences, workshops, webinars, and other events.
• Coordinate logistics such as venue booking, registration, and materials
• Support marketing and promotion of events to drive attendance and sponsorships.
• Periodically part of on-site staff at annual conventions and events

Administrative Support

• Manage databases, track membership renewals, and maintain records.
• Help prepare communications (newsletters, emails, etc.) to members.
• Help with invoicing, recording and other financial administrative tasks
• Help with mailings, data research and other misc. duties

Qualifications:

• Education: Bachelor's Degree required
• Experience: Minimum of 1 + years of trade association experience, event coordination, fundraising, finance or a related field.
• Required Skills: Strong written and verbal communication skills, ability to successfully work independently, multitask and adhere to deadlines, attention to detail, time management, and high proficiency in office software (Microsoft Office Suite, Zoom, other project management tools). Must be well versed and have vast experience working in Google Documents, Google Drive and Dropbox.
• Other Attributes: Ability to work independently and MOST IMPORTANTLY, as part of a team and be eager to help others: This is a fun, friendly, family like environment so person must be proactive, positive, upbeat and have a great attitude along with problem-solving skills.

Hours 8am-4:30pm

*Must be able to travel to 1-2 events throughout the year.

**REFERENCES REQUIRED TO BE CONSIDERED FOR EMPLOYMENT.

Minimum of Bachelors Degree or higher

Extremely knowledgeable in Microsoft Excel, Google Drive, Google Docs and Dropbox. 

Strong Organizational and personal skills

Extreme Attention to Detail

Ability to multi- task

Be proactive and productive 

Must be outgoing and eager to be a part of a successful team