The Exhibit Sales Coordinator is responsible for exhibitor and sponsorship sales at RE+ and RE+ regional events. As an organizational team member, they contribute to the implementation of RE+ strategic goals and objectives and uses sound judgment to plan and accomplish goals. 

This position is part of the RE+ Events Sales team responsible for all activities related to revenue producing opportunities, operational coordination for RE+ events that involve the exhibit tradeshow floor, exhibitors, and sponsorships. As part of a dynamic team, this coordinator position is responsible for significant revenue goals on existing events as well as new strategic sales opportunities and events.  This coordinator will also manage a number of independent projects as assigned and will be required to report out on sales numbers with specific projects.  

Essential Functions/Major Responsibilities: To be successful in this position, the candidate must be able to perform each essential duty and responsibility satisfactorily. In additional to other duties assigned to meet business needs and organizational objectives. 

The Exhibit Sales & Sponsorship Coordinator will be responsible for: 

• Create impeccable customer relationships, including identifying customer needs and respond creatively, listening to information, asking questions and applying knowledge to determine solutions. 

• Sales lead on assigned RE+ Events. Responsible for managing sales budget, sales goals and all sales logistics associated with the event pre-show, on-site and post-show.  

• Develop prospecting opportunities by researching and/or analyzing renewable energy industry segments and competing/complimentary events.   

• Collaborate with the sales and marketing team to develop a comprehensive sales and marketing plan for each assigned RE+ Events, including development of promotional material and messaging.  

• Provide sales support for new growth initiatives as needed 

• Campaigns to include phone calls, email, social media and industry tradeshow prospecting 

• Assist with exhibitor registration system and MYS floorplan set up and testing, exhibitor portals 

• Assist the Director of Sales with Exhibitor Council program development including design, vendor recruitment and training, session shaping, and processing. 

• Manage and work with appropriate staff to evaluate all events, ensuring continual improvement and quality customer service. 

• Provide accurate and timely reporting. 

• Responsible for assisting payment collections on exhibits, sponsorships and meeting rooms in a timely manner.  Ensure all collections complete 30 days prior to exhibitor move-in work closely with finance team, on RE+ Events assigned shows to also include RE+. 

• Provide outstanding customer service support with rebooking of current exhibitors and sponsors   

• Assist with processing of all exhibitor and sponsor contracts, invoicing and confirmation of payment 

• Manage collection, cancellation, changes and tracking payment process in relation to all exhibitors in the assigned territory 

• Assist with onsite exhibitor and sponsor sales, service, and support at all RE+ events and possibly others as needed 

• Lead sponsorship sales on the assigned RE+ Events including sales outreach, proposal, contracting and post show thank you follow ups 

• Assist with closing sponsorship sales for RE+ including sales outreach, proposal, contracting and post show thank you follow ups 

• Work and align within the sponsorship sales budget including both revenue and expenses 

• Responsible for other projects as needed/assigned 

Experience & Competencies:  

• Bachelor’s degree and at least 3 years meeting and event experience or 5+ years combined equivalent of work experience and education required. 

• Exposure to associations or related service business. 

• At least 3 years of experience coordinating and scheduling multiple events simultaneously. 

• Self-motivated and pro-active team leader with experience developing ways of accomplishing goals with little or no supervision. 

• Experience handling high-volume, production-based projects, including prioritizing, organizing and tracking details, effectively managing deadlines and multiple priorities. 

• Demonstrates effective leadership, management, and mentoring skills. Committed to strong relationships and quality service to internal team members and external clients and partners.  

• Willingness to learn and look for ways to improve processes to achieve greater efficiency in pre, during, and post planning phases. This involves taking the initiative to try new approaches and trusting one’s own professional judgment. 

• Ability to remain focused and be effective during program event setbacks. Must be able to juggle the demands of customers, vendors, and team members while remaining calm. This means knowing how to prioritize both in the office and on-site at event functions despite on-going interruptions. It is critical to be open to feedback in order to improve future performance. 

• Demonstrate ability to communicate clearly, concisely, and effectively to express information in both written and oral context with internal customers, attendees, team members, and vendors. 

• Accomplished problem solver with superior analytical skills. 

Preferred Qualifications and Experience 

• Professional designation (i.e., CMP, CEM), or advanced degree. 

• Knowledge of information systems, including association databases, floorplan design software, web design and programming, data collection and analysis, and/or formal report development. 

• Experience with event marketing and/or sales operational tasks including advertising, market development, attendee acquisition, research, outreach, content development, analysis, etc.  

• Experience with strategic planning process for all meetings and events to ensure continual improvement and quality customer service. 

Job Conditions 

Work remote from an established workplace. 

Some travel, non-traditional work hours, and weekend work required 

RE+ Events is a fast-paced, high-energy organization with a very ambitious agenda and a staff that is highly motivated. This position may experience high work demands under a very tight timeline. The coordinator must travel up to 25% of time, including weekends and holidays. This travel will also include outreach events, site research, and partnership development. At RE+ Events, all hands are on deck to support and strategize together, both operational and strategic knowledge at all levels are utilized. The goal at RE+ Events is to provide a conducive environment that promotes teamwork. 

Solar Energy Trade Shows, LLC is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items. 

About RE+ Events (Solar Energy Trade Shows, LLC)

RE+ Events / Solar Energy Trade Shows, LLC (SETS) is a management company formed in October 2009 by Solar Energy Industries Association (SEIA) and Smart Electric Power Alliance (SEPA) to raise the bar for solar energy trade events, producing Solar Power International, a top-100 trade show, as well as 14 international and regional events. SETS plays a pivotal role in supporting our national energy independence. SETS has a staff of 49 employees. SETS offers an excellent benefits package. Solar Energy Trade Shows, LLC is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin, or any other basis prohibited by applicable law. Hiring, transferring, and promotion practices are performed without regard to the above listed items.

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