The Coordinator, Conventions & Events is responsible for assisting in the planning and execution of all American Hotel & Lodging Association & AHLA Foundation meetings and events. The role is a mix of administrative and strategic support, providing experience in marketing and events.
Responsible for registration process of all events, meetings and webinars to include: registration processing, event information inquiries, data entry, refunds and cancellations, badge production and stuffing, attendee lists, confirmation letters and invoices, registration tracking, onsite registration management (staffing, setup, etc.), and preparation of financial data for reconciliation with the accounting department
Assist with meeting logistics including speaker confirmations and arrangements, meeting specifications, supplies, event signage, shipments, and other items as needed
Website management – create/maintain department pages on AHLA website in partnership with Manager of Conferences and Events and support event social media efforts with Marketing & Communications department
Works closely with Manager of Conferences and Events to execute all AHLA and Foundation webinars and virtual programs
Housing/overflow arrangements, rooming lists, monitoring hotel pick up reports
Assist with association committees as assigned
Other special projects and duties as assigned
Education and Experience:
One – two years relevant experience; or a combination of education and experience
Background in meeting management preferred
Skills and Attributes:
Experienced computer and software knowledge, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); and Salesforce preferred
Excellent oral and written communication skills; ability to write and edit clear, engaging, and grammatically correct content; willingness to be coached
Self-motivated individual who is also a team player with a high level of professionalism and emotional intelligence
Ability to thrive in a fast-paced environment
Detail-oriented individual with exceptional organizational and time management skills
Customer-service focused with a positive attitude; maintains grace under pressure
Position located in Washington, DC
Ability to travel
Ability to lift 35 pounds
Interested applicants can apply by sending their cover letter and resume to firstname.lastname@example.org.
AHLA is an equal opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.
For more than 100 years, the American Hotel & Lodging Association (AHLA) has been the foremost representative of and advocate for the U.S. lodging industry. We are the only national association that represents all segments of an industry that is among the 10 largest business sectors in America. We advocate for our members so they can do their best at what matters most: serving guests, employees and their communities.
From major global brands to the small inns and bed & breakfasts, AHLA provides a singular voice that brings together the industry’s multitude of constituents. Our industry is incredibly diverse and represents everyone from brand CEO's to independent hotel owners, general managers and hotel staff and is an integral contributor to the American economy.