The general duties of the Association Executive include management of the “nuts to bolts” for association clients, including member database and fulfillment, board relations, marketing/communications, meeting and event management, program management (e.g., scholarships/grants/sponsorship), budgeting/financial concerns, and general association administration. The best fit is a "jack of all trades" who enjoys a fast pace and attention to detail to keep our clients on task and happy. Must be willing to do everything from stuffing envelopes to brainstorming the next big thing.
The Association Executive will have primary oversight responsibility for two association clients.
Association Executives serve as the primary point of contact and are responsible for administrative functions including Board liaison to the membership, communications, and event staff, coordinating association finances with the bookkeeper, and managing outside vendors. Association Executives have the ultimate responsibility of ensuring that client tasks are completed properly and on time.
We are currently allowing staff to work from home up to two days a week, dependent upon the need to be in the office for meetings and events. This is not a completely remote position.
Answering phone lines (PMR and all clients)
Attend staff meetings
Maintain organized filing system
Effectively communicate project status with other team members
Complete special projects as assigned
Coordinate efforts with Membership Coordinator, Communications and Events departments and other Account staff as applicable
Administer and improve the clients’ missions
Develop goals & plans for clients; participate in strategic planning
Maintain knowledge of client industry and current events
Maintain organization of client filing system (email and hard copy)
Ensure that incoming client communications are received, reviewed and addressed by appropriate staff
Ensure all important administrative files are available (bylaws, articles of incorporation, IRS determination letter, etc.)
Monitor client storage, track inventory of items in storage
Periodically review bylaws and coordinate amendment process
Represent client at industry meetings and networking programs to promote the interests and issues of the organization
Develop & maintain industry calendar of events
Assist in preparation of and monitor annual budget
Day-to-day coordination with Board Members and select Committee Chairs
Identify new Board members, support Nominating Committee and manage election process
Coordinate logistics associated with Board meetings/retreats
Attend Board meetings
Coordinate minute-taking or take meeting minutes at board meetings
Note board meeting action items and follow up on them with appropriate staff and/or board member
Design and implement of Board policies, governance materials, and Board orientations
Potomac Management Resources (PMR) is a full-service association management company based in Alexandria, VA, providing its clients administrative, financial management, board facilitation, communications, member services, and event planning resources.
Our mission is to provide impeccable service that allows our clients to:
* Think and act more strategically to achieve their mission.
* Expand their capacity to grow membership, create impactful projects, and affect the industry
PMR is a partner with its clients, a key part of the member experience. We provide the team that supports volunteer leaders in their successes. We provide superior, consistent customer service; so members feel a personal connection: they are respected, valued, have a sense of belonging, and feel “home” with the organization.
As the face of its client organizations, PMR presents a good first impression and all impressions thereafter. We make members feel proud to be a part of the organization, confident that their dues are being met with good value.
Potomac Management Resources is an equal opportunity employer. We offer a health care package (75% premium paid for medical, dental, eye), vacation... and sick leave, comp time for required weekend hours, casual office atmosphere, and professional development opportunities.