SUMMARY: Responsible for working collaboratively to seek funding for AGA programming and submit proposal documents; develop prospecting tools; manage relationships with pharmaceutical and med/tech device companies; develop and disseminate department reports; manage contract approval pathway; liaise with other departments to ensure smooth transition of funded programs to program managers.
Duties and Responsibilities:
Lead fundraising for designated AGA programming, meeting pre-specified fundraising goal per program
Develop fundraising plan that includes levels of request, funder benefits, additional sponsorship opportunities
Work with colleagues to develop all grant request materials including proposal, letter of request, budget and other documents as needed
Collaborate with staff to create fundraising-specific marketing collateral, as appropriate
Develop and manage grant submission or sponsorship request plan including prospect list, timeline, communication with grant offices or other contacts as appropriate
Manage staff completing grant submissions, ensuring target timeline is being met
Initiate kick-off of programs, once funding is received. This includes bringing together all staff that are involved in the implementation of the program.
This includes initiating the program in WorkZone or some other project management system to ensure smooth kick off of program.
Steward funds received by fulfilling all benefits funders are entitled to
Complete grant reconciliations at close of program, ensuing budget actuals and outcomes report are accurate
Initiate and complete requests for support and reconciliations through pharmaceutical and device company online grant submission portals in a timely manner.
Create and build upon established relationships with grant office industry contacts
Identify main and secondary contacts within grant offices
Establish regular communication via email and phone to share AGA priorities and learn about industry’s priorities
Serve as main point of contact for intelligence gathering and internal dissemination of compliance guidelines, management trends, operations and innovative program design, etc.
Become an expert in GI diseases for which AGA seeks funding
Develop materials used during corporate visits including PowerPoints, background documents, travel itineraries, and other documents as needed
Nurture relationships with medical education communication companies (MECs)
Work in partnership with education to develop collaborative relationships
Negotiate AGA’s fees and costs associated with programs
Work closely with MEC to oversee proposal development and submission process
Initiate reconciliation of grant at end of program
Develop, refine and analyze data gathered from department reports and databases
Regularly update and verify accuracy of and run reports to analyze department revenue tracking report
Determine appropriate information to include and complete quarterly fundraising dashboard; meet deadlines for inclusion in governing board materials
Share outcomes of analysis and trends identified with AGA staff
Serve as liaison to Finance department
Communicate regularly to ensure accurate reporting across the organization
Implement ant refine standard operating procedures for receiving, tracking and reconciling funding
Communicate and give presentations clearly and confidently to internal and external audiences of varied backgrounds and experiences.
Initiate a collaborative environment where teamwork, collegiality and self-motivation are necessary for success.
Establish relationships with a broad range of staff, partners and other stakeholders; communicate effectively in a variety of ways including, in person, on the phone, in virtual meetings and by email.
Two to five years’ experience in fundraising and/or business development.
Experience with medical associations and/or CME grants preferred.
Organized approach to work, with the ability to prioritize work on multiple tasks and projects simultaneously and meet deadlines.
Clear and professional written and spoken communication skills.
Ability to quickly incorporate complex information and implement it in daily practice.
Strong attention to detail and ability to clearly document processes and specifications and maintain versions of said documents.
Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint. Proficiency in program management software a plus.
Proficiency and experience in customer service with high standards of timeliness and responsiveness.
Disciplined self-starter who is confident, communicative, organized, and reliable.
The American Gastroenterological Association (AGA) is a society of physicians, surgeons, scientists and other individuals within the healthcare community who have a demonstrated and continued interest in the functions and disorders of the digestive system. Founded in 1897, the AGA is the oldest non-profit specialty medical society in the country. With more than 13,000 domestic and international members, the AGA is the largest GI society in the United States and among the largest GI societies in the world. AGA membership encompasses a rich and diverse constituency representing every facet of gastroenterology practice, research and education.