Career Center

TITLE:                        Manager, Corporate Relations  

REPORTS TO:         Director, Corporate Relations

SUMMARY:               Responsible for working collaboratively to seek funding for AGA programming and submit proposal documents; develop prospecting tools; manage relationships with pharmaceutical and med/tech device companies; develop and disseminate department reports; manage contract approval pathway; liaise with other departments to ensure smooth transition of funded programs to program managers.

Duties and Responsibilities:

1. Lead fundraising for designated AGA programming, meeting pre-specified fundraising goal per program
   • Develop fundraising plan that includes levels of request, funder benefits, additional sponsorship opportunities
   • Work with colleagues to develop all grant request materials including proposal, letter of request, budget and other documents as needed
   • Collaborate with staff to create fundraising-specific marketing collateral, as appropriate
   • Develop and manage grant submission or sponsorship request plan including prospect list, timeline, communication with grant offices or other contacts as appropriate
   • Manage staff completing grant submissions, ensuring target timeline is being met
   • Initiate kick-off of programs, once funding is received. This includes bringing together all staff that are involved in the implementation of the program.
     • This includes initiating the program in WorkZone or some other project management system to ensure smooth kick off of program.
   • Steward funds received by fulfilling all benefits funders are entitled to
   • Complete grant reconciliations at close of program, ensuing budget actuals and outcomes report are accurate
2. Initiate and complete requests for support and reconciliations through pharmaceutical and device company online grant submission portals in a timely manner.
3. Create and build upon established relationships with grant office industry contacts
   • Identify main and secondary contacts within grant offices
   • Establish regular communication via email and phone to share AGA priorities and learn about industry’s priorities
   • Serve as main point of contact for intelligence gathering and internal dissemination of compliance guidelines, management trends, operations and innovative program design, etc.
   • Become an expert in GI diseases for which AGA seeks funding
   • Develop materials used during corporate visits including PowerPoints, background documents, travel itineraries, and other documents as needed
   • Nurture relationships with medical education communication companies (MECs)
     • Work in partnership with education to develop collaborative relationships
     • Negotiate AGA’s fees and costs associated with programs
     • Work closely with MEC to oversee proposal development and submission process
     • Initiate reconciliation of grant at end of program

4. Develop, refine and analyze data gathered from department reports and databases
   • Regularly update and verify accuracy of and run reports to analyze department revenue tracking report
   • Determine appropriate information to include and complete quarterly fundraising dashboard; meet deadlines for inclusion in governing board materials
   • Share outcomes of analysis and trends identified with AGA staff
5. Serve as liaison to Finance department
   • Communicate regularly to ensure accurate reporting across the organization
   • Implement ant refine standard operating procedures for receiving, tracking and reconciling funding
6. Communicate and give presentations clearly and confidently to internal and external audiences of varied backgrounds and experiences.
7. Initiate a collaborative environment where teamwork, collegiality and self-motivation are necessary for success.
8. Establish relationships with a broad range of staff, partners and other stakeholders; communicate effectively in a variety of ways including, in person, on the phone, in virtual meetings and by email.

Qualifications:

1. Two to five years’ experience in fundraising and/or business development.
2. Experience with medical associations and/or CME grants preferred.
3. Organized approach to work, with the ability to prioritize work on multiple tasks and projects simultaneously and meet deadlines.
4. Clear and professional written and spoken communication skills.
5. Ability to quickly incorporate complex information and implement it in daily practice.
6. Strong attention to detail and ability to clearly document processes and specifications and maintain versions of said documents.
7. Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint. Proficiency in program management software a plus.
8. Proficiency and experience in customer service with high standards of timeliness and responsiveness.
9. Disciplined self-starter who is confident, communicative, organized, and reliable.