This is an entry-level position responsible for the management of all IADR/AADOCR awards, fellowships and grants. IADR/AADOCR is seeking a candidate with proficiency using the Microsoft Office suite, specifically Excel PowerPoint and Teams. This position requires administrative experience, awards management experience, and verbal and written communication skills. The individual must be extremely detail-oriented and have the ability to work on several projects concurrently. The individual must be available for annual travel. A bachelor's degree is required.
This position is designated as management-level “exempt” under the provisions of the Fair Labor Standards Act and reports directly to the Director of Strategic Programs.
As part of the Administration Department, the Awards, Fellowships and Grants Coordinator will be responsible for all administration and management of the IADR and AADOCR Awards, Fellowships and Grants program and will:
Serve as the main liaison to all awards committees.
Serve as liaison with National Student Research Group (NSRG) officers and management of NSRG awards.
Collect, verify and provide schedule, criteria, review, and candidate information to Committee members.
Ensure the review process is in place and being conducted per Association guidelines.
Communicate with all award recipients and collect information annually.
Prepare, organize and process all correspondence/mailings and maintain files pertaining to awards programs.
Collect information from recipient for annual meeting (i.e. media lists, personal information for payment, photos).
Solicit financial support from company sponsors and membership (including invoicing), and distribute award funds appropriately to award recipients.
Prepare, send, and track invoices and thank you letters to Fellowship/Award sponsors.
Maintain lists of Fellowship/Award competitors, recipients and sponsors.
Provide awards information for marketing and annual meeting Opening Ceremonies (Annual Reports, Proceedings, Press Releases, etc.)
Prepare General Session Opening Ceremonies and award reception scripts, PowerPoint presentation, brochure and award plaques and trophies.
Other duties as required.
Qualifications
Bachelor’s Degree required
Minimum of 2-3 years work experience, preferably in an Association
Excellent customer service and oral & written communication skills
Proficiency with awards submission data management
Proficiency in all components of Microsoft Office
Display a high level of detail and accuracy
Ability to travel up to 2 times per year (10% internationally)
For confidential consideration, please send cover letter (including salary requirements) and resume to Sheri S. Herren, Director of Strategic Programs, sherren@iadr.org.
IADR/AADOCR is an Equal Opportunity Employer and does not discriminate because of race, creed, color, age, sex, sexual orientation, ethnic background, national origin, religion, veteran’s status, disability, or other legally protected characteristics.
About International Association for Dental Research
The International Association for Dental Research (IADR), headquartered in Alexandria, Va. USA, is a nonprofit organization with over 10,000 members worldwide. Its mission is to drive dental, oral and craniofacial research for health and well-being worldwide. The AADOCR, IADR's largest Division, is the leading professional community for multidisciplinary scientists who advance dental, oral, and craniofacial research. Previously the American Association for Dental Research, the 3,000-member organization connects the scientific community of professionals who champion research that contributes to overall health and well-being.
