The Accounts Payable Specialist performs a variety of accounting activities related to vendor payments; compiles, computes, and records transactions into the organizations AP and financial accounting systems; and reviews transactions to identify and resolve discrepancies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Compiles vendor payment requests, sufficient supporting documentation, proper authorization, and accounts codes in the AP system, Chrome River, and:
Reviews invoices and account coding for accuracy and compliance with APA policies
Researches and resolves discrepancies with vendors and APA staff as needed
Generates payment via check, ACH transactions, and wire transfers timely and in accordance with APAs payment schedule
Requests appropriate tax forms from vendors for yearend tax reporting
Maintains accurate vendor records in the AP and financial accounting systems
Processes staff and member reimbursements, and assists individuals with submissions in Chrome River as needed
Prepares assigned balance sheet account reconciliations and coordinates with budget managers on discrepancies
Reconciles APA and FDN credit cards monthly
Maintains a list of outstanding checks and coordinates with vendors and appropriate APA staff to resolve issues
Other AP and accounting duties as assigned
REQUIRED SKILLS, EXPERIENCE, AND QUALIFICATIONS
Bachelors degree in accounting or finance-related field
Prefer two years of experience within accounts payable, preferably within non-profits or an association.
Must exercise independent judgement in the processing and resolution of routine accounts payable matters.
Demonstrate and utilize a working knowledge of applicable laws and regulations.
EOE, including disability/vets
All APA employees are required to be fully vaccinated against COVID-19 with a vaccine approved or authorized by the World Health Organization or U.S. Food and Drug Administration. Proof of vaccination, or having an accommodation request approved by APA, will be required.
American Psychiatric Association (APA) is the world's largest psychiatric organization, with over 38,500 U.S. and international member physicians and 240 employees. Its vision is a society that has available, accessible quality psychiatric diagnosis and treatment. APA has excellent benefits, including medical, dental, 401k, flexible spending accounts, and tuition assistance. The APA is located in Washington, D.C. within walking distance of the L'Enfant Plaza Metro stop.
